Payroll software in Kolkata
Attendance, leave and statutory-ready payroll for Kolkata teams — PF, ESI, West Bengal professional tax and TDS applied to every payslip, with upload-ready return files.
What is payroll software in Kolkata?
Payroll software for a Kolkata business computes each employee's salary from attendance and leave, applies PF, ESI, professional tax and TDS, and issues payslips employees can download themselves. PeopleDeck does this per employee, per month — and generates upload-ready statutory files instead of leaving you to build them in spreadsheets.
Kolkata teams span services offices and manufacturing units under West Bengal's professional tax slab.
Statutory treatment for West Bengal
West Bengal professional tax is applied to every payslip automatically, alongside PF, ESI and TDS.
EPF
12% employee + 12% employer on the ₹15,000 ceiling (Code on Social Security 2020, notified 29 May 2026). ECR generated for upload by the 15th.
ESI
0.75% employee + 3.25% employer up to the ₹21,000 wage ceiling, tracked across both contribution periods.
Gratuity & TDS
Gratuity accrues at 15/26 of monthly wages per completed year; monthly TDS is computed per declaration, with Form 16-ready data.
PeopleDeck applies these to every payslip and generates upload-ready files; it never files on your behalf, so nothing reaches a portal without your sign-off.
Built for Kolkata's teams
Services
Manufacturing
Trading
- ✓ Web and mobile punches flow straight into the payroll run.
- ✓ Leave balances, approvals and encashment in the same system
- ✓ Payslips, Form 16 data and reimbursements on employee self-service
- ✓ Onboarding to full-and-final settlement, per employee per month
Payroll in Kolkata, concretely
Kolkata payroll spans old-economy manufacturing, services offices and trading houses, with West Bengal professional tax applied as a monthly slab. The city's characteristic pattern is longevity: long-tenured staff with gratuity accruals that matter, leave balances built over decades, and full-and-final settlements where history has to be right. PeopleDeck's advantage here is the record: salary history accumulated run by run, leave ledgers that survive, and gratuity computed at 15/26 against actual service, so the settlements that Kolkata employers actually face compute from facts rather than reconstruction. Union-negotiated structures still matter in the city's manufacturing belt: grade-wise scales, DA linked to indices, and increments that arrive as settlements. Structure-based payroll absorbs settlement revisions as effect-dated grade updates: applied forward, arrears computed, every affected payslip showing its working. Newer ventures take the clean-start path: structures at hire, self-service from day one, and records that never accumulate the legacy their older neighbours are still untangling.
Services pay patterns in Kolkata
Trading and services firms run lean teams where one person's payroll error is visible to everyone. The run preview (every payslip with its workings before approval) matters disproportionately at this scale: a fifteen-person firm approves payday in minutes with each line explained, which is precisely the confidence a small employer needs. The city's services firms also lean on cost discipline: department-wise salary reporting that maps to how partners actually read the business, produced by cost-centre tags rather than month-end spreadsheet surgery.
Your first month, realistically
Kolkata cutovers carry history: decades of leave balances, gratuity accruals and grade scales that must arrive intact. The first week is therefore an opening-balance exercise (leave ledgers, service dates, grade mappings) validated against a sample of long-tenure employees before anything runs. Settlement confidence is the test: pick one recent exit, recompute it in the system, and reconcile to the rupee against what was actually paid. When those match, the month runs. Grade-based structures then make the next union settlement an effect-dated update instead of a re-typing project, which is the quiet long-term win.
Mechanism deep-dives: the payroll engine · attendance & leave · statutory compliance
Running a school or college instead?
PeopleDeck is the standalone HRMS for any business, priced per employee. If payroll should live inside your institution's ERP, use SchoolDeck staff payroll for schools or CampusAlly payroll for colleges.
Nearby cities
Frequently asked questions
Does Kolkata have professional tax on salaries?
West Bengal professional tax is applied to every payslip automatically, alongside PF, ESI and TDS.
How is PeopleDeck priced?
One rate per employee per month, in rupees, covering the whole platform. Headcount is the only variable in the bill; there are no bundles, tiers or per-site charges to decode.
Does PeopleDeck file PF and ESI returns?
No. Every payslip carries the applied contributions and every run produces upload-ready files, but the filing step never happens behind your back; it is yours, with your consultant in the loop.
Can it handle services attendance in Kolkata?
Web and mobile punches flow straight into the payroll run. Punches, shifts and leave land in the same run that computes PF, ESI and TDS.
How is gratuity handled for long-tenured Kolkata staff?
Accrued at 15/26 of last-drawn wages per completed year with the 5-year eligibility rule, computed at exit into the settlement with the working shown.
What is West Bengal's professional tax treatment?
A monthly slab applied per employee against the state's schedule, shown as its own payslip line and reconciled against the challan.
Can union settlement revisions be applied in bulk?
Yes — grade-level structure updates with effective dates apply across everyone on the grade, with arrears computed automatically and shown per payslip.
Run Kolkata payroll without the spreadsheets.
Per employee, per month: attendance to upload-ready returns.
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