CA coaching institute software runs the daily work of an ICAI coaching institute — Foundation, Intermediate and Final tracks, organised by group and by the May, September and January attempts, with attempt-wise student records, group-wise test series, exemption tracking and fees, all in one place. TutorDesk follows the ICAI levels and the New Scheme paper patterns, so a student's whole journey lives on one platform instead of a stack of attempt-by-attempt spreadsheets.
No credit card needed · Per-active-student pricing · Built in Chennai for India.
The problem every CA institute knows
A CA student rarely clears everything in one go. They sit Group I in May, get an exemption in one paper, clear the rest in September, carry a backlog into January, start articleship somewhere in between, and finish SPOM before Final. Across all of that, the institute is supposed to know exactly where each student stands — which group, which attempt, which papers are exempt and for how long.
Most institutes track this in attempt-by-attempt spreadsheets that don't talk to each other. A student returning for a fresh attempt gets re-entered from scratch; an exemption earned last May is forgotten by the front desk; revision-batch fees get tangled with the main course. The information that matters most in CA — a student's history across attempts — is exactly the information that scatters.
TutorDesk keeps one record per student that spans every attempt, every group and every exemption, and ties batches, test series, fees, faculty and communication into it. So the institute always knows where each student is in the ICAI journey — and the student isn't re-explaining their own history every time they re-enrol.
Who runs CA coaching on TutorDesk
Teaching one paper — Accounting, Law, Taxation — or running a test series? Schedule group-wise mocks on the right pattern, record exemptions as students cross 60%, and give honest attempt-wise feedback without spreadsheets.
All three levels and both groups running together, with students at different attempts — each with its own track, calendar and fee plan, and a single attempt-wise record per student visible from one owner dashboard.
One Head Office login. Branch managers see their own branch; the owner compares enrolment, test participation, fees and pass-rate trends across every branch in real time — no consolidating reports by email.
Every level, handled
Foundation, Intermediate and Final have different paper counts, marking schemes and milestones. TutorDesk reproduces each level's real structure, so a mock and a record reflect exactly what ICAI expects at that stage.
| Level | Structure | Test pattern | What TutorDesk tracks |
|---|---|---|---|
| Foundation | 4 papers · 400 marks · entry level | Papers 1–2 descriptive; Papers 3–4 MCQ (−0.25) | Single-level batch, MCQ negative marking, 40%/50% passing |
| Intermediate | 6 papers · Group I & Group II | 70% descriptive + 30% case-study MCQ; no negative marking | Group-wise batches, exemptions, group/both-group enrolment |
| Final | 6 papers · Group I & Group II | 70% descriptive + 30% case-study MCQ; no negative marking | Group-wise batches, exemptions, articleship & SPOM milestones |
| Revision / rapid-revision | Pre-attempt intensive | Compressed mock series | Attempt-linked batch, separate billing, no clash with main batch |
Plan Foundation, Inter and Final batches by group and by the May, September and January attempts, across rooms and faculty without clashes. When a class moves, students get the update instantly. Built on the scheduling engine.
One record per student that spans every attempt — which groups they appeared for, their scores, exemptions and where they stand now. A returning student picks up from their history instead of being re-created. Built on the student CRM.
When a student crosses 60% in a paper, ICAI grants an exemption valid for the next three attempts. TutorDesk records it, shows which papers are still pending and how long the exemption lasts — so nothing is missed at the next exam form. Built on analytics.
Run mocks on the current ICAI pattern — Foundation Papers 3–4 with −0.25 MCQ marking, Inter and Final on the 70% descriptive plus 30% case-study MCQ split with no negative marking — each marked against the 40%/50% passing rule. The engine lives in assessment.
CA programmes are high-value and usually paid in instalments, often per level or per group. Set the schedule per batch or package, collect over UPI, cards and net banking, auto-remind before and after each due date, and see outstanding dues per student. Powered by payments on PA-O compliant rails.
The CA journey includes practical training and the Self-Paced Online Modules required before Final. Record these milestones per student alongside their batch and exam records, so an institute mentoring the whole journey sees what's done and what's pending for Final eligibility. Built on progress tracking.
Many CA students are doing articleship in another city, so batches are often hybrid. Some in the hall, some online — one batch, one register, one test workflow. Live classes record automatically, so a student on training can catch up at night. Built on live class.
Tax and law amendments change every attempt. Share amendment notes, RTPs, mock papers and recorded lectures batch-wise, and build a searchable library students reach from any device — instead of forwarding PDFs through a WhatsApp group. Built on the LMS.
CA institutes bring in practising CAs as visiting faculty, often per lecture. Track classes taught, calculate per-lecture or salaried pay, manage leave, and generate payslips for full-time and visiting faculty alike — without a separate payroll spreadsheet. Built on tutor management.
Why CA institutes switch
How it works
Create Foundation, Inter and Final tracks by group and attempt, import your existing students, and capture new enquiries through the admission CRM. Each student is tagged to a level, group, attempt, fee plan and contact.
Schedule group-wise mocks on the right pattern, score Foundation MCQ on −0.25 and Inter/Final on the 70:30 split, and record paper exemptions automatically when a student crosses 60% so the carry-forward is always tracked.
Set instalment plans, auto-remind over UPI before and after due dates, and give each student an attempt-wise dashboard with test history, exemptions and articleship or SPOM milestones — so nothing is lost between attempts.
Where this fits in the Databus stack
TutorDesk owns coaching operations. Paper generation, school ERP and browser-based live classes are separate Databus products with their own jobs — so nothing competes with anything else.
| Job to be done | Where it lives | Why it's separate |
|---|---|---|
| Run the CA institute (this page) | TutorDesk CA solution | Level tracks, attempt records, exemptions, fees, faculty, students |
| Generate CA question papers | SchoolDeck question-paper generator | Paper creation is a content-generation job, not an operations one |
| Coach for several exam types at once | General institute solution | Mixed-exam centres start there and add this CA edition |
| Browser-only live classes at scale | LiveLoop | A dedicated live-class product when classes are the whole product |
Built for Indian compliance
Fee collection runs on RBI Payment Aggregator (PA-O) compliant rails — UPI, cards and net banking — so your high-value level and group instalments move on regulated infrastructure.
Student messaging follows TRAI TCCCPR 2018 (DLT) rules, so your test alerts and fee reminders go out as legitimate, registered business messages — not from a personal number.
Student data handling anticipates the DPDP Act 2023 — important when you hold attempt history, exemptions and contact details across years.
FAQ
Everything a CA institute owner asks before switching.
CA coaching institute software runs the day-to-day operations of an institute preparing students for the ICAI Chartered Accountancy exams — admissions, Foundation, Intermediate and Final batch tracks, group-wise and attempt-wise records, test series, paper-exemption tracking, fee instalments and student communication. TutorDesk brings all of these into one system so the institute isn't juggling separate registers, spreadsheets and WhatsApp groups.
Yes. TutorDesk is organised around the three ICAI levels under the New Scheme — Foundation, Intermediate and Final — and around the attempt cycle, with separate batches for the May, September and January sittings. Students are tagged to a level, a group and an attempt, so a September Inter Group I batch is never confused with a January Final batch.
Yes. Intermediate and Final are split into Group I and Group II, and students may take one group or both in an attempt. In TutorDesk each group has its own batch, faculty, test calendar and fee component, and a student taking both groups is handled as one record across the two — without their progress or fees colliding.
Under ICAI rules, scoring 60% or more in a paper earns an exemption that carries forward for the next three attempts. TutorDesk records each student's exemptions and shows which papers are still pending and how many attempts the exemption is valid for, so neither the student nor the office loses track of what still needs to be cleared.
Because CA students often take several attempts to clear a level, TutorDesk keeps a single record per student that spans every attempt — which groups they appeared for, their test-series scores, exemptions earned and where they currently stand. A student returning for a fresh attempt picks up exactly where their history left off instead of being re-created from scratch.
Yes. Foundation mocks reflect the four-paper structure where Papers 3 and 4 are objective with a 0.25 penalty per wrong answer, while Intermediate and Final mocks follow the 70 percent descriptive plus 30 percent case-study MCQ split, which under the New Scheme carries no negative marking. Each paper is marked against ICAI's 40%-per-paper and 50%-aggregate passing rule.
TutorDesk runs the test once it exists — scheduling, delivery, scoring on the relevant scheme, exemption recording, rank lists and analytics. Generating the question paper itself is handled by the SchoolDeck question-paper generator, which feeds papers into TutorDesk. This keeps the coaching-operations layer and the paper-generation layer cleanly separated.
The general coaching institute solution covers any multi-exam centre at a high level. This page is the CA-specific edition: the ICAI level tracks, group-wise enrolment, attempt-cycle scheduling, the 60%-plus exemption carry-forward and articleship and SPOM milestone tracking. If you coach for more than one exam, start with the general institute solution and add this.
Yes. The CA journey includes practical training (articleship) and the Self-Paced Online Modules required before the Final exam. TutorDesk lets you record these milestones per student alongside their batch and exam records, so an institute mentoring a student through the whole journey can see at a glance what is done and what is pending for Final eligibility.
Revision batches cluster close to each attempt. TutorDesk lets you spin up a revision or rapid-revision batch tied to a specific sitting, enrol students from the regular batch, run a compressed test calendar, and bill it separately or as part of the package — all without disturbing the main batch's records.
CA programmes are high-value and usually paid in instalments, often per level or per group. TutorDesk lets you set an instalment schedule per batch or package, collect over UPI, cards and net banking, auto-remind students before and after each due date, and see outstanding dues per student. Fee collection runs on RBI Payment Aggregator (PA-O) compliant rails.
Yes. Multi-branch CA institutes run from a single Head Office login. Branch managers see only their own branch, while the owner compares fee collection, batch occupancy, test participation and pass-rate trends across all branches in real time.
Yes. Tax and law amendments change every attempt, so you can share amendment notes, RTPs, mock papers and recorded lectures batch-wise through the library, and make all of it searchable for students from any device — instead of forwarding PDFs through a WhatsApp group.
Yes. A single batch can have some students in the classroom and others joining the built-in live class online, with one attendance register, one fee record and one test workflow for the whole batch. You don't run two separate systems for the in-person and online halves of the same batch.
No. TutorDesk tracks your institute's own internal mock scores, exemptions and pass-rate trends across your test series. It does not forecast whether a student will clear the official ICAI exam, because that depends on ICAI's evaluation and the actual paper. We deliberately avoid prediction claims so faculty and students work from honest internal data.
Book a free 20-minute demo and the team will set TutorDesk up around your institute's level tracks, group-wise batches and attempt-cycle test series. Pricing is per active student with no large upfront fee and billing you can pause between attempts — see the pricing page for current plans.
TutorDesk has a tuned edition for each major entrance and competitive exam.
Prelims & Mains test series, answer-sheet evaluation.
Explore UPSC →Tier-wise mocks with sectional timing & speed scoring.
Explore Banking & SSC →Branch-wise test series with MCQ + NAT scoring.
Explore GATE →See every coaching & tuition use case TutorDesk covers.
Browse solutions →A 20-minute demo shows the CA setup that fits your institute — level tracks, group-wise batches, attempt-wise records, exemptions, test series and fees, on your own data.
Built in Chennai for India · Per active student · No credit card needed.
